May 2022 Minutes (DRAFT)

Minutes of Meeting held on 3rd May, 2022

  1. Election of Officers

    As this was the AGM the Meeting began with the election of Officers which were as follows:-

    • Chairperson - Cllr. Charmaine Smith – Proposed Cllr. Chapman Seconded Cllr. Andrew Vogel
    • Vice-Chairman - Cllr. P Chapman - Proposed Cllr. Franklyn Seconded Cllr. Vogel
    • Responsible Financial Officer – Re-election of The Clerk, Mrs D.A. Turner Proposed Cllr. Chapman Seconded Cllr. Osborne

    Cllr. Chapman thanked Cllr. Osborne saying he had been an outstanding Chairman and everyone appreciated his efforts for the 23years.
    Cllr.Charmaine Smith then chaired the meeting. Those present were Cllr. P Chapman, Cllr. I Franklyn, Cllr. A Vogel, Cllr. N Osborne, Cllr. J Shepherd and three members of the Public.

  2. Apologies

    Cllr. S Smith and County Cllr. Nicky Chopak

  3. Declaration of Interest/Dispensations

    Cllr. J Shepherd and Cllr. I Franklyn declared an interest in Item10 on the Agenda and left the room at the appropriate time.

  4. Minutes

    The minutes of the previous meeting had been Emailed to all Councillors and were agreed and signed.

  5. Balance at Bank

    The balance at the bank was £12,003.80 in the Current A/c and £1651.81 in the Primrose A/C.

  6. Accounts to pay

    Zurich Insurance Company - £167.44
    Proposed we pay Cllr. P Chapman Seconded Cllr. A Vogel

  7. Annual Audit Forms

    1. The Audit form Section 1 Annual Governance Statement 2021/2022 was completed on behalf of the Councillors and signed by the Chairperson and the Clerk/RFO
    2. Section 2 Accounting Statements 2021/2022 was completed by the Clerk/RFO and signed as necessary. The meeting approved the Accounts and these were signed by the Chairperson. The Accounts will be checked by the Internal Auditor and then displayed on the Notice Board and on the Website
    3. The Certificate of Exemption – AGAR 2021/22 Part 2 with copies of the completed forms will be sent to the External Auditors
  8. Planning Application PA21/11368

    Reserved matters in relation to Outline Planning Permission Decision Notice PA19/08073 dated 05.06.2020 – 14 Light Industrial units together with 3 live/work units – Wainhouse Corner Business Park, Barr Way, Wainhouse Corner - Councillors are querying why the plans show two separate units. They thought the plans were for workshops with living accommodation above. Also why do they need as many parking spaces. There is need for more screening and planting trees.

  9. Planning Application PA22/03339

    Outline application with all matters reserved for proposed farm dwelling - Trefrida, Jacobstow - Councillors support this Application.

  10. Planning Application PA22/03026

    Proposed new access and farm track - between Treskinnick Cross and Wainhouse Corner, Bude. – Councillors support this Application. Proposed Cllr. Osborne Seconded Cllr. Chapman

  11. Planning Application PA22/03551

    Erection of a dwelling - Land East of Little Beckaveans, Jacobstow, Bude. - Councillors feel that the access to this site is poor also insufficient curtilage. They have concerns regarding the height of the site above the road and the height of the development and the overhead cables for electricity and telephone.

  12. Planning Application PA22/02738

    Construction of 5 lodges to provide accommodation for respite care, short term residential care and supported holidays for adults with physical and or learning difficulties with variation of Condition 3 of decision PA11/04956 dated 30.08.2011 - New Witheven Farm, Jacobstow, Bude - Councillors unanimolusly agreed the condition should be kept the same.

  13. Councillor matters

    Clerk to contact Cllr. Chopak regarding a timber shed on the Jacobstow road off the A39 and also a pathway installed on the road towards Poulza. Clerk to contact Oliver Jones reporting that the drains at the bottom of Certificate Hill are completely blocked.

There being no further business the meeting was closed at 9.10.pm.


List of Expenses for May 2022
Date Payee Amount
4th May 2022 Zurich Insurance Co £167.44